End-to-end group tour operations
Tour Planner Pro is for organizations that run serious group travel: money, logistics, rooming, merch, attendance, itineraries, and comms in a single place—from enrollment through departure.
Collect by card in the app, record what you collect on your own, or use both—without losing the thread.
Explore every module · Pricing & card payments below—or start a free trial when you're ready.
for one year
$249
Unlimited access. Unlimited trip creation.
One annual subscription covers your organization’s workspace—run as many trips as you need with the modules your team turns on.
We make it straightforward for families and travelers to pay trip balances by card—without you stitching together one-off payment links or losing track of who paid what.
We can get you set up with your own Stripe account connected to Tour Planner Pro. Successful charges land in your Stripe balance for you to pay out to your bank on Stripe’s timeline—your money, your merchant relationship, without waiting on us to cut a check.
Prefer not to run your own Stripe account? Your organization can use ours and request paper check disbursements from Tour Planner Pro when you’re ready to move collected funds.
Your card is not charged until the 7-day trial ends. Checkout may collect your card up front; billing begins after the trial.
During trial, platform email (Email Center and email-based invites) and traveler card checkout stay off until your first paid workspace invoice or the subscription becomes active. You can still generate and share join codes manually.
After you are the organization administrator, cancel anytime in Organization settings → Manage or cancel subscription (opens Stripe's billing page).
When rosters, balances, room lists, and chaperone notes live in different files, someone always pays the price—usually the person running the trip. Keep one operational home for the tour you're responsible for.
Each trip is a modular workspace: turn on only the areas this tour needs. Organization staff run the full picture; chaperones, families, and travelers see focused portals with the right level of detail—without maintaining parallel spreadsheets or threads.
Each block explains why the capability exists—not only what it does. Turn modules on per trip so your team sees exactly what this run needs.
Running a tour means answering “where are we against plan?” without opening ten different places. The dashboard gives you a single entry point into trip status and the modules you rely on.
Long tours are rarely one undifferentiated block. Legs split the tour into time-bound segments—travel days, a festival block, the return home—so dates and locations stay accurate when you span multiple cities or phases. Destinations are the actual stops and activities on the ground so chaperones and travelers aren't guessing what's now versus what's next.
Movement—buses, shuttles, flights—is where groups fall apart fastest when the details live in a side thread. Keeping transportation with the trip and itinerary cuts down on wrong-bus, wrong-time confusion.
Hotels and venues are shared resources. You need a canonical list of properties and room inventory before you can assign people fairly and produce accurate lists for vendors.
Room lists are high-stakes and they change constantly. A dedicated rooming workflow—with a drag-and-drop assignment board—lets you reshuffle quickly as the roster shifts, without maintaining a parallel file that drifts away from your roster and payments.
Every other module keys off who is actually on the trip. One roster prevents duplicate identities, mismatched payments, and “which list is correct?” arguments.
Large tours split and rejoin: different buses, sections, or activity tracks. Subgroups let you target subsets of travelers for itinerary, transportation, or lodging without cloning the roster. Need the band in a workshop while the orchestra has a performance somewhere else the same afternoon? No problem—each subgroup follows the right stops and movement for its people.
On-tour leaders need clear responsibility and tools that match group travel—not a generic contact list. Chaperone workflows connect people to travelers and to on-the-ground tasks. A quick, easy way for chaperones to log student attendance cuts down on confusion and makes accountability easy.
Trip supervisors need confidence that planned amounts, installments, and what was actually collected stay aligned—whether money arrives by card, check, cash, or another method. Real programs don't bill everyone the same way: traveler types, one-off fees, and merch policy all need to fit the trip you're actually running.
Uniforms and trip merchandise are real operations: sizes, deadlines, and fulfillment lists—often as fiddly as a small retail run. Running it beside the roster keeps orders honest.
Permission slips, PDFs, and trip files die in email chains. Trip-scoped documents with role-based visibility keep the right version attached to the right trip.
Broadcasts and templates belong with the tour so you can answer “what did we tell families?” without searching three inboxes.
On multi-day tours you need a shared record of who was present for activities—visible to chaperones and admins alike, not trapped in one person's notes.
These span the whole trip—they are not “one more spreadsheet column.”
Controlled join flows cut manual data entry and reduce duplicate traveler records when families sign up from a link or code.
Guardians often pay and sign paperwork—they shouldn't need the full staff dashboard to do it.
Travelers need their itinerary, balance, and to-dos without seeing the entire roster or internal staff notes.
Not every tour uses every workflow. Per-trip module toggles keep the interface focused on what this run actually needs.
Each customer organization gets its own home on the platform—trips, members, and branding context stay separated from other tenants.
The same tour, different surfaces—each role sees what they need.
Full trip workspace: enrollment, money, logistics, documents, email, and configuration.
Trip-scoped tools aligned with on-the-ground leadership—not the entire back office.
Guardian-friendly flows for linked travelers, payments, and follow-along detail.
Personal itinerary, balances, and tasks without exposing the whole roster.
Built for groups that can't afford a disconnected pile of files.
The same trip, different roles—each with the right level of detail.
Tour operators, schools, faith groups, sports programs, and anyone moving a cohort from enrollment through departure without spreadsheet chaos.
Replace stitched-together workbooks with one system that matches how you actually operate on the road.
Clear enrollment, payments, and day-of detail—fewer surprises and fewer “which version is right?” moments.
Start your free trial, or sign in if you already have access.